Many organizations assume that the largest Risk Management Information System vendors offer the best solutions. However, larger brands may not always deliver superior service, flexibility, or value.
Privately held RMIS providers often offer stronger accountability, more responsive support, and better long-term partnerships for small to mid-sized organizations. For over thirty years, Recordables has developed RMIS solutions that deliver robust functionality without unnecessary complexity or high costs.
What Is a Privately Held RMIS Provider?
A privately held RMIS provider is an independently owned risk management software company that offers greater flexibility, personalized support, predictable pricing, and closer client partnerships than large vendors.
Benefits of a Privately Held RMIS Provider
Organizations that select a privately held RMIS provider often gain advantages that large vendors may not provide, such as:
- Faster development and customization
- U.S.-based support and data oversight
- Predictable multi-year pricing
- Stronger accountability and transparency
- RMIS software designed specifically for small to mid-sized organizations
These benefits are especially valuable for organizations seeking reliable risk management tools without the complexity of enterprise platforms.
Privately Held RMIS Provider vs Large RMIS Vendor
| Flexible development | Rigid product roadmaps |
| Personalized support | Tiered support models |
| Predictable pricing | Variable contract costs |
| Direct accountability | Multiple layers of ownership |
U.S.-Based RMIS Development and Support
A key difference between privately held RMIS providers and large vendors is the location of development and support. All Recordables programmers, engineers, and technical support staff are based in the United States.
This approach provides clear advantages:
- Faster response times and issue resolution
- Direct communication with knowledgeable RMIS professionals
- Enhanced data security and oversight
- Deep understanding of U.S. regulatory and compliance requirements
- Direct accountability from the team that builds and supports the platform
For organizations managing sensitive claims, safety, and employee data, U.S.-based RMIS support is a significant advantage.
RMIS Software Designed for Small to Mid-Sized Organizations
Recordables specializes in RMIS solutions for small and mid-sized organizations that require enterprise-level functionality without added complexity. Public sector entities, healthcare organizations, manufacturers, transportation companies, and nonprofits benefit from a system tailored to real operational needs.
Recordables RMIS software is:
- Powerful yet practical
- Easy to implement and manage
- Scalable as organizational needs grow
- Configurable without becoming difficult to maintain
Recordables designs RMIS tools to support existing organizational processes, rather than requiring organizations to adapt to the software.
Agility and Personalized RMIS Support
Large RMIS vendors typically follow rigid development roadmaps based on corporate priorities. In contrast, privately held providers remain agile and client-focused.
Recordables offers:
- Faster response to changing regulatory or operational requirements
- Flexible workflows and reporting configurations
- Direct access to senior support staff and developers
- A collaborative approach to problem-solving
This level of personalization and responsiveness is rarely available from large, multi-layered vendors.
Contract Accountability and Predictable RMIS Pricing
Predictable pricing and clear accountability are essential for effective risk management. Recordables ensures transparency by defining expectations in client contracts, including:
- Clearly outlined scopes of work
- Multi-year pricing structures for budget predictability
- Defined implementation timelines and support responsibilities
This approach supports long-term partnerships and prevents unexpected cost increases.
Affordable RMIS Software Without Compromising Capability
Affordable RMIS software does not require reduced functionality or lower security. Recordables’ pricing reflects a commitment to fairness and sustainability, not premium pricing based on brand size.
This philosophy includes:
- Transparent pricing models
- Long-term client relationships
- High-value RMIS functionality without unnecessary overhead
Organizations receive a comprehensive RMIS platform without incurring inflated corporate infrastructure costs.
TrackComp®: Workers’ Compensation and Safety RMIS Software
TrackComp® offers more than workers’ compensation RMIS capabilities. It also includes:
- Safety Management Software – incident reporting, corrective actions, OSHA reporting, and analytics
- Case Management Tools – structured workflows, tasks, notes, and follow-ups
Organizations can select the level of functionality needed in each area, supported by robust role-based security. This flexibility enables TrackComp® to serve as a comprehensive risk, safety, and case management platform.
Modern Incident Reporting and Intake Portal
Timely incident reporting is essential for reducing claim severity and total risk costs. Recordables’ incident intake portal supports fast, accurate reporting:
- Mobile-optimized for field and remote use
- Customizable forms and workflows
- Secure, encrypted data transmission
- Immediate visibility into incidents and claims
Prompt reporting enables faster intervention and better claim outcomes.
Role-Based Security for RMIS Data Management
Recordables provides granular role-based security controls that allow organizations to manage access to:
- Claims and payment data
- Safety and incident records
- Analytics and reporting tools
- System administration settings
This approach ensures strong data governance and maintains efficient workflows.
A Complete RMIS Ecosystem
Recordables delivers a fully integrated RMIS ecosystem that includes:
- TrackComp® – Workers’ compensation, safety, and case management
- TrackAbility® – Liability, auto, property, and general risk claims
- CertAdvisor® – Certificate of Insurance tracking and compliance
- TrackLeave® – FMLA and leave of absence management
- TrackVerify® – Facility inspections, safety audits, and compliance
Organizations can implement needed solutions now and expand over time without changing platforms.
A Smarter RMIS Partnership
Recordables prioritizes being a dependable partner for small and mid-sized organizations, rather than focusing on size.
That philosophy is built on:
- Accountability
- Transparency
- Responsiveness
- Fair pricing
- Long-term client relationships
For organizations seeking U.S.-based support, predictable pricing, and a comprehensive RMIS platform for claims, safety, compliance, and risk operations, a privately held provider like Recordables is often the smarter choice.
Looking for a Smarter RMIS Partner?
Discover how Recordables supports small and mid-sized organizations with flexible RMIS software, U.S.-based support, and predictable pricing.
Or contact our team at sales@recordables.com
Paul Kofman, President of Recordables, has been providing software solutions in Risk Management, Claims Management, Disability Management, Safety, and Occupational for more than 30 years.