Why Network Security Is Non-Negotiable in Workers’ Comp Tracking

And How Recordables Delivers Security, Affordability & Trust for Small to Mid-Sized Businesses

When it comes to workers’ comp tracking, too many companies prioritize ease of use or integration options while overlooking a critical issue: network security. A single data breach can cost millions and erode the trust of employees, partners, and regulators.

At Recordables, Inc., we understand that security is not a luxury—it’s a necessity. With over 30 years of experience serving small to mid-sized businesses, we’ve built our platforms—TrackComp® and TrackAbility®—on a foundation of enterprise-grade security, affordability, and flexibility.

Let’s look at the risks and the solution.

Data Risk Is Real—and Growing

Workers’ compensation claims often include sensitive medical and personal information. 

Without strong protection in place, businesses face:

• HIPAA violations and costly regulatory fines
• Cyberattacks targeting employee data and liability records
• Operational downtime from ransomware or infrastructure failures
• Reputation damage from lost or exposed data

According to IBM’s 2024 Cost of a Data Breach Report, the average cost of a data breach is $3.31 million for businesses with fewer than 500 employees, and $4.25 million for those with up to 2,500 employees (IBM, 2024)—a cost few can afford to absorb.

Recordables’ 12-Layer Security Approach

With our best-in-class protections, you can rest easy knowing that your data is safe, your team is compliant, and your business is moving forward.

1. HIPAA-Aligned Compliance

Workplace injuries often involve health records. Recordables holds a third-party Compliance Seal, confirming that we meet and exceed HIPAA-aligned security practices, which helps protect employee privacy and reduces regulatory risk.

2. Secure Cloud Hosting

Our infrastructure is:

• SOC 2 and SOC 3 compliant
• ISO 27001 certified
• Built with redundant storage, 24/7 monitoring, and physical access controls

You get enterprise-grade stability, without the cost of maintaining your own servers.

3. Intrusion Monitoring & Admin Controls

We use Intrusion Detection Systems (IDS), real-time admin alerts, and proactive blocks for:

• Failed login lockouts
• Geo-IP and IP-range restrictions
• Suspicious activity alerts

4. Web Application Firewalls & Threat Scanning

Our partner security firm provides:

• WAF protection
• DDoS defense
• Malware detection/removal
• Continuous vulnerability scanning

5. End-to-End Encryption

Whether your data is in motion or at rest, it’s protected by modern encryption standards across all channels, including reports, uploads, and archives.

6. Enterprise Authentication Options

• Multi-Factor Authentication (MFA)
• Single Sign-On (SSO via SAML)
• Customizable password complexity & expiration rules

7. Role-Based Access Control (RBAC)

Assign granular permissions based on roles—so your team sees only what they need to see. RBAC supports streamlined workflows and ensures the secure storage of sensitive data.

8. Disaster Recovery & Multi-Region Redundancy Available

Even if disaster strikes, your data is safe. We replicate data across geographic regions for continuous access and rapid recovery.

9. Full Data Ownership & Portability

You always retain ownership of your data, and we provide it in a clean, portable format on request. No vendor lock-in. No hidden fees.

10. Mobile-Optimized Incident Reporting

The faster incidents are reported, the better the outcomes. Our mobile-friendly recording enables users to capture details, photos, and videos on the spot, eliminating delays and enhancing documentation.

11. TPA Integration, Full Oversight

If you use a Third-Party Administrator (TPA), you don’t have to sacrifice visibility. Our platform integrates seamlessly while keeping your data, reports, and compliance in your control.

12. Comprehensive Liability & Compliance Tracking

TrackComp focuses on OSHA recordables and workers’ comp. TrackAbility extends your reach to:

• Auto liability
• General liability
• Property damage
• And other enterprise risks

All within a single secure, scalable system.

A Trusted Partner for 30+ Years

Founded in 1992, Recordables remains a privately owned company focused on long-term value, rather than flashy features. We back our platforms with:

• Contractual security guarantees
• Multi-year budget-stable pricing
• Transparent support from U.S.-based experts

We help small and mid-sized businesses gain enterprise-grade protection—without the enterprise-level complexity or cost.

Security Isn’t Optional—It’s Essential

Compliance software isn’t just about checkboxes—it’s about protecting people, privacy, and business continuity. When evaluating workers’ compensation and liability tracking software, start with security and finish with Recordables.

Ready to take a closer look? Schedule a demo and see how Recordables helps you stay secure, compliant, and in control.